Office Manager, Construction

  • San Rafael
  • Posted Jan 16,2018
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Job Overview

Love variety and working in a small business with a close knit, family like team?  If so, this opportunity may be just the fit you are looking for!

Wearing many hats for a long established specialized contracting firm, you will serve as the owner’s right hand, fielding everything from customer service issues, to invoicing, billing, labor scheduling, payroll, and vendor relations.

Energetic with a can do personality, you love problem solving, fielding a constant flow of ongoing requests and interruptions always with a smile on your face.  The day zooms by and you couldn’t be happier being at the center of it all.

Your friends describe you as take charge, a go-getter with warmth and heart.  You love learning, consider yourself a quick study and look forward to digging into a new field.

You are loyal, look for a company that values its employees as much as you value them.

Responsibilities

Responsibilities include:

  • Quote pricing, manage purchase orders, schedule labor and do job invoicing
  • Field questions and provide customer service
  • Pay vendor bills and negotiate utility bills
  • Manage contracts, workers comp audits
  • Process  weekly payroll, manage 401K contributions
  • Make weekly bank deposits
  • Interface with CPA, providing reports and sales tax data
  • Handle escalated customer calls and vendor disputes

Requirements

Qualifications:

  • 5 years’ experience in the construction or related field in office manager and/or bookkeeping role
  • Impeccable follow through skills and attention to detail
  • MS Office proficiency; Sage experience a plus
  • A genuine desire to work in a small business where your contribution makes as immediate impact

 

Excellent benefits including casual work environment, paid week off between Christmas and New Years and early get away Fridays.