Executive Administrator, Nonprofit –San Francisco – To $100K

  • San Francisco
  • Posted Feb 05,2019
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Job Overview

Serving residents throughout Bay Area and offering programs that support youth to seniors, this nonprofit is one of the most established and well regarded human service agencies in the Bay Area.

In this position supporting Executive Leadership you will be at the heart of it all, making an impact in a measurable and meaningful way.

Joining a team of professionals at the forefront of providing innovative human services, you will work among mission driven, highly professional, genuine and long tenured colleagues.  Those who leave tend to find their way back!

Organized, efficient, detail oriented, and self-managing, you will report to the Executive Director and Associate Executive Director.   Upholding the highest level of integrity, you pride yourself on your tact, diplomacy and well-honed communication skills. Self-assured, proactive and discerning, you understand the subtle nuances of an organization and maintaining the highest level of confidentiality.


You will:

  • Act as a first point contact for the ED and the AED, answering questions and furnishing information whenever possible, representing the Executive Leadership as a good-will ambassador, expediter and facilitator of work flow. Support the ED and AED in calendaring and coordinating meetings and appointments.
  • Initiates, implements, and oversees administrative systems that facilitate the work of the ED, the AED, and the organization as a whole.
  • Coordinates with the Executive Assistant in providing written drafts of correspondence, reports and e-mail announcements and other communications for approval by the ED and the AED. Also prepares and distributes documents for the ED from dictation or handwritten drafts as well as outgoing mail, contracts and other materials as requested.
  • Provides support for the Board, Board Committees, task forces, trainings, gatherings, staff-level meetings, or other events as assigned, including scheduling, reserving rooms, preparing announcements and agendas, tracking RSVPs, arranging for food service, and taking, preparing and distributing meeting minutes.
  • Provides specialized support for Board Committees as assigned.
  • General office management duties, such as: receiving, routing and responding to mail, telephone, e-mail and personal inquiries regarding organization and Executive Office matters.


You have:

  • Bachelor’s degree preferred.
  • Five years of executive level or senior management support experience.
  • Collaborative and have a confident and assured attitude.
  • Proven ability to work independently and make sound judgments on a day-to-day basis regarding assigned and ad hoc duties with very limited or absence of direction from the Executive Director.
  • Top-level detail, organizational, and analytical skills required with little room for error.
  • Demonstrated expertise proficiency in Microsoft Office Application (Excel, Word, PowerPoint and Outlook).
  • Demonstrated community relations and public relations competence required.
  • Ability to work well under pressure, and to respond flexibly and resourcefully to the workload fluctuations inherent in the position, essential.

Enjoy generous benefits, a beautiful work environment and all the perks a Northern SF location has to offer!