Accounts Payable Specialist (Part Time / Flexible Hours)

  • San Rafael
  • Posted Jul 18,2018
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Job Overview

Local, beloved nonprofit seeking an experienced Accounts Payable Specialist for a long-term, part-time, temporary assignment. Reports to the Controller as part of a friendly and hardworking team. Flexible schedule!

Ideal candidate has at least 2 years of Accounts Payable experience using NetSuite (or similar program), is able to work independently, is detailed and organized, with excellent oral and written communication skills and a demonstrated ability to communicate information clearly.

Responsibilities

In this role, you will support all aspects of Accounts Payables including:

  • Preparing approved invoices for payment and verifying coding and accuracy.
  • Processing payments timely and in accordance with established policies and procedures.
  • Resolving inquiries about open accounts payable items.
  • Generating P.O.’s and processing bills and payments.
  • Processing and overseeing expense reimbursement and reporting including credit cards.
  • Interfacing with management to secure approvals and accurate coding as budgeted.
  • Maintaining accounts payable files and records. Ensuring new vendor information is acquired prior to payment, including Form W-9.
  • Preparing annual 1099’s.
  • Responding to vendor, employee and client inquiries regarding invoices, expenses and check requests; resolving invoice discrepancies.
  • Reconciling monthly vendor statements.

Requirements

Ideal Qualifications:

  • Demonstrated accounting experience with automated accounts payable systems. NetSuite and AvidXchange module a plus but not required.
  • Strong skills using Microsoft Word, Excel, and Outlook.
  • Knowledge of federal and state law related to 1099 Independent Contractor reporting.
  • Experience with nonprofit accounting is a plus but not required.